By Maaike Addicks, MD, expert-trainer of the The Medical Plan and Tactical Implementation: Best Practices course.
First of all, ask yourself: “Do we even need an Advisory Board Meeting?”
The Advisory Board Meeting is one of the most commonly used tactics in the life of the Medical Science Liaison. This is no surprise: the impact of a well-executed Advisory Board can be very high on several levels: the advice and insights gained can be extremely valuable, mutual trust can be increased and projects can be set into motion.
Because of this potential for high impact, it is likely you will find several Advisory Boards planned in the Medical Plan each year. In fact, it seems to have become a standard recurrent activity during the year, without anyone questioning the actual need and impact in the lifecycle of your specific product. Before you know it, you will be scrambling to think up subjects for the next upcoming Advisory Board Meeting.
The Meeting itself has become the goal instead of the mean. This is not effective, and most likely not compliant, either.
Whether it is an Advisory Board Meeting, a symposium or a Speaker Tour, tactics should only be used if you are certain they will have the right impact. Therefore, tactics should always originate from strategies, which in turn should be based on a thorough assessment of the current situation, using a SWOT, confrontation matrix or other analysis, and the resulting Critical Success Factors. If it turns out your Medical Affairs strategies would best be served with tactics other than an Advisory Board Meeting, please do not waste your and your experts' time doing one. Without a sense of direction, your meeting will have minimal impact and your experts will wonder why they were invited to participate at all. In addition, an Advisory Board Meeting without a justifiable purpose is likely to be non-compliant.
Some good reasons to hold an Advisory Board Meeting are:
By contrast, the following are some of the bad reasons to hold an Advisory Board Meeting:
Now, if you have considered everything described above and you feel an Advisory Board would be the very best tactic, please ensure you take the other 9 steps to make it impactful and of mutual benefit to both you and your experts. Because an Advisory Board Meeting can have a major impact if done for the right reasons and with the right execution.